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Welcome to the Town of Chilmark, MA
Facilty Rentals
WELCOME!  The Town of Chilmark has facilities that are available for rent to our citizens and area communities.  These are not function halls.  Our facilities are accessible.  A balloon-tire wheelchair is available at Lucy Vincent and Menemsha Beaches.

To View images of the Community Center Click Here

  • Click HERE to view the Availability Calendar for our facilities.
  • Click HERE to view the Availability Calendar for our Beaches
  • Click HERE to make an Online Facility Rental Reservation Request
You may also contact Town Hall at 508-645-2100 extension 0 for more information.


Community Center Rules & General Information

General Information:

  • The CCC is primarily for Town & School related business and Town resident use.  A non-resident can be sponsored by a Town resident to have an event at the Center but the sponsor must attend the event.  Some events may require approval from the Board of Selectmen.  
  • Excessive drinking is not permitted on the premises and is the responsibility of the lessee and/or sponsor to prevent such behavior.
  • The CCC has a maximum occupancy capacity of 250 people.  There are 300 chairs: 100 metal, 100 plastic, 100 padded.  Banquet tables: Eleven 8ft long and Two 6ft long.  4 quarter round tables. Tables and chairs are available to use for no additional cost but donations are encouraged.    
  • Under the Clean Indoor Air Act, smoking is not permitted within any Town building.  
  •       There is a “No Noise” Policy according to common law from 10:00 p.m. to 6:00 a.m.  Therefore, no amplified music can be played after 10:00 p.m.  
  • Requests to put up any type of tent must be PRE-APPROVED by the Selectmen & Building Inspector.  Tents must be Fire Marshal Approved.
  • Please note when renting the CCC for your event, you are allowed to be at the CCC for that time only.  Please do not assume it is okay to unload, set-up, or allow rental companies to come in sooner than the day you begin your rental, unless approved by the CCC scheduler.
  • A security/cleaning deposit of $200.00 is mandatory, prior to occupying the CCC for your event. Your security/cleaning deposited will be refunded to you on the condition that the above outlined rules are strictly followed. Checks should be made payable to the Town of Chilmark.        
  • There is a $200.00 rental fee for rehearsal dinners and adult parties.  Checks should be made payable to the Town of Chilmark.  No refunds on deposits if events are canceled.  
  • There is a $400 rental fee for weddings.  The wedding fee includes one (1) day for event set-up, one (1) day for event and one (1) for breakdown/clean up.  Checks should be made payable to the Town of Chilmark.  No refunds on deposits if events are canceled.   
  •     There is a $50.00 rental fee and a $50.00 cleaning deposit for Children’s parties.
  • There are no public events allowed June 25 through August 25 due to the CCC Summer Program.  
  • No commercial events are allowed at the CCC.  
  • Please call (508) 645-2100 ext. 0 to inquire or book a CCC event.  
Please note:  Parking is not allowed on the playing fields for private events.
 Parking is not allowed at the Library during its hours of operation.

Facility Rental Chart

Community Center:
September - June
Winter Program
Monday - Wednesday & Friday
Open
Excercise, Yoga, and other classes during the day.
No Thursdays available
Closed
Saturday, Sunday
By Reservation
Events, Weddings, Rehersal Dinners, Parties, Retreats or Public Functions
Holiday
By Reservation
Menemsha Beach:
Only One Event per week
By Reservation
Beach Superintendent 509-645-2100 x 2137
June 15 - Labor Day
Selectmen's Meeting Room:
Limited Availability
M - F
Kitchenette and Lift available.
Weekends & Holidays
8 AM - 8 PM

Cancellation Fees (ALL Facilities)
Refunds for cancellations as follows:

31+ days prior
100% refund
16-30 days prior
75% refund
8-15 days prior
50% refund
0-7 days prior
NO refund


Charges For:
RENTAL Rates
Damage and Clean Up Deposit
Key Deposit
COMMUNITY CENTER
$200.00
$100.00
Menemsha Beach
$100.00
Selectmen's Meeting ROOM
$50.00
$100.00*
At the conclusion of your event the Chilmark Community Center (CCC) should be left in the exact same manner in which you found it.  Please review the following checklist to use as a guideline when cleaning the premises:

  • Doors and windows should be shut and properly secured.
  • All tables and chairs are to be wiped clean and neatly stacked and stored, organized in the racks and put back in chair room.  Please do not drag tables and chairs across the floor.
  • All garbage must be removed from the premise at the end of your event.
  • All bathrooms must be cleaned and garbage cans emptied.
  • Kitchen must be left clean, including wiping down all counters, sinks, stove, refrigerator and freezer.
  • All floors must be swept and washed.
  • All items used to decorate rooms (tape, tacks, pushpins, nails, etc.) must be completely removed from walls, ceilings, doors etc. at the end of your event.
  • Police the outside grounds for any debris left behind such as cigarette butts, bottles, cups, napkins etc. and dispose of them properly after your event has concluded.
                       
Town of Chilmark Beach Event Application
For Menemsha and Squibnocket Beach
Regulations for Town of Chilmark Beach Department

1) Only one event a week will be scheduled per beach. This is done on a first come basis.
2) Events shall not exceed forty people.
3) Permit from the board of health must be submitted from the catering company along with permit for catered beach event, the catering company must submit the menu to BOH.
4) A copy of the catering company’s license must be on file with the Town of Chilmark and can be submitted along with application.
5) For a gathering over ten people. Taxies or mini-buses are required for transportation. No cars will be allowed in Menemsha for these events. Parking is limited at Squinocket Beach Carpooling, Taxies or mini-buses are required applicants may not reserve parking spaces for either beach
6) No tents or chairs are allowed.
7) The permit tee is responsible for the removal of ALL trash. Town trash cans or dumpsters may NOT be used.
8) All events on Menemsha Beach will be to the east of the second groin and they will not have exclusive use of any portion of the beach.
9) Hours of events are limited to 5:00 PM- 11:00 PM
10) All applications must be signed by the Police Chief. If you are planning to have a fire to cook   Fire Chief must also sign application. If event is catered the Board of Health must also sign application. Do not submit application before ALL appropriate departments have approved.
11) Applications will be submitted to the superintendent of beaches only after the Police Chief, Fire Chief and the Board of Health for the final approval have signed them.
12) Please include a letter explaining any special conditions that may exist.

Cook out Menemsha or Squibnocket
1) There are NO open fires allowed in the State of Massachusetts.
2) All fires on the beach must be contained in a grill.
3) NO fires are to be left unattended.
4) Grills are to be placed at a minimum of twenty-five feet from any beach grass, and are NOT to be placed on the dunes.
5) Fires must be extinguished at the end of use; contents (cooking coals) must be buried at a minimum of two feet below the sand, in the inter-tidal zone and then doused with water.
6) THERE ARE NO TRADITIONAL CLAMBAKES ALLOWED BETWEEN
JUNE 15-LABOR DAY.
7) If event is catered a copy of regulation must be provided to caterer, catered events must fill out caters report form to be approved by Board of Health.($100.00 fee for catered events).

ALL APPLICATIONS MUST BE SIGNED AT THE BOTTOM, CONFIRMING THAT THE APPLICANT HAS READ AND UNDERSTANDS ALL REGULATIONS PERTAINING TO A BEACH EVENT.
                                                                                                                            
*Squibnocket events before 5:00 PM Cars must have valid beach sticker

Town of Chilmark Beach Event Application
                                                      Permit for Beach Event

For the ____________________________ Beach
Menemsha or Squibnocket

Event Date: ______________      Event Time:     Start________   End_______
Type of Event:                                  (Set up after 5:00 PM)
___ Wedding Reception                      Catering Company ____________________________
___ Cook out                                                       Phone # ___________________________
___ Business Group                              Contact Person __________________________
___ Non-Profit Group                                Catering Fee $100.00 _______________________
___ Other _____________________                 Check Number # ______________________
Age Group ___________   Number of People Expected to Attend the Event ____________

Name of Applicant _________________________________
Address:  On Island _____________________Town_________________Zip __________
Mailing:  Off Island _____________________ Town ________________Zip __________
Island Phone # __________________Off Island Phone # __________________________
Fax # ________________________   Email __________________________
Mode of Transportation to be used
___ Taxi        Company _________________ Contact Phone # _____________
___ Bus Company _________________ Contact Phone # _____________
___ Van Contact Phone # _____________
___ Other       Please Specify ___________________________________________________
                                                                                        Superintendent
Chief of Police        Fire Chief             Board of Heath                of Beaches  
   645-3310                         645-2550                       645-2105                            693-6008

_____________    _____________         _____________            ______________
 Approved                   Approved                   Approved                       Approved

____________    ____________         ______________             ______________
    Date                      Date                         Date                                Date
I the above applicant have received, understand and will comply with the regulations regarding a beach event in the Town of Chilmark.  If event is catered I understand there is a fee of $100.00 and caterer report form must be completer prior to approval.

__________________________________      __________________________      ____________
PRINT                                           SIGNATURE                                                DATE
Fee Paid __________________________       
Event Number _______________





Facilities
Location
Community Center
Menemsha Beach
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Chilmark Town Offices: Chilmark Town Offices: 401 Middle Road, P.O. Box 119 02535-0119
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