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Welcome to the Town of Chilmark, MA
Selectmen's Meeting Minutes 04/05/11
Town of Chilmark     Board of Selectmen    April 5, 2011     Meeting Minutes

Chairman Doty called meeting to order at 7:31 pm in the Selectmen’s room.

Present: Warren Doty, Frank Fenner, Jonathan Mayhew, Tim Carroll, Jonathan Revere,
Brian Cioffi, Chris Murphy, Joanie Jenkinson, Emily Bramhall, Fred Croft, Geordie Gude, Heather Gude, Randhi Belain, Jim Hickey, Peter Brannen.

Minutes: Selectmen reviewed minutes from 3/15/11 Mr. Doty would like the line in the Fire Chief salary on page 2: grade12 step 1 to be removed. Mr. Mayhew would like the utility section moved below the Pier connector railing section. Mr.Fenner moved to approve minutes with amendments. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes

Vicious Dog Hearing:
Dog officer Chris Murphy recommended a decision that if the Cairn terrier that belongs to the Gude family returns to Chilmark it be picked up and euthanized. The dog has killed household pets and livestock. Mrs. Gude apologized to the persons who have been ill-fated by her dog and will pay for losses. Mrs. Gude went on to assure the Cairn terrier has been relocated to New York with a new owner.

Mr. Mayhew moved to support the dog officer Mr. Murphy’s recommendation if the Cairn terrier returns to Chilmark to pick the dog up to be euthanized. Mr. Fenner seconded the motion.
SO VOTED: 3 Ayes

Deep Water Wind Turbines:
Mr. Doty gave an informal report of the meeting he attended in New Bedford. The BOEMER department has issued RFI (request for interest) to erect deep water wind turbines off the south west shore of Martha’s Vineyard. The Fisheries representatives (Mr. Doty included) voiced there concerns for the area mapped out and with Mayor Lang remapped out a possible block but still believe none of it is acceptable to the fishing industry.

Chilmark Community Center Exhaust System:
Mr. Fenner reported on the Community Center cooling plan presented to the Selectmen from the Martha’s Vineyard Film Festival in collaboration with the Chilmark Community Center Advisory Committee and Rodney Bunker. This is a ventilation system to cool the building in the summer. The MVFF will foot most of the bill. The towns’ portion will be some electrical connection and the framing for the fan. Mr. Bunker estimated cost to the town is $1,000.00 and he recommended this to come out of the joint maintenance fund. Mr. Fenner moved to approve Mr. Bunker’s request. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes

Menemsha Pier Connector:
Tim Carroll gave an update on the project. The project is out of the water, the sheets and pilings have been driven. Mr. Doty said that the wave fence needed to be secured as soon as possible in case of inclement weather. Selectmen discussed the possibility of the removal of the burnt USCG bulkhead. The estimate for the removal came in at $22,775.00. This is outside of the budget for the town project.

Menemsha Pier Connector update cont…
Mr. Doty asked if we executed the work could the USCG pay for this project. Mr. Mayhew said he would attempt to contact Lt. Neil Armstrong of the USCG.
Mr. Carroll brought up the subject of the two pilings that have to be fixed one of which is in the channel and a hazard. The harbor department has funds in its budget to work on this. Mr. Carroll will talk to Mr. Jason (Harbor Master) about the two pilings.

Government Day Proposal from Town Clerk:
Town Clerk Jennifer Christy presented the Selectmen with a proposal for Government Day to be held at the Town Hall on May 4, 2011 from 9:00-10:30am for the second and third grade Chilmark school students. Mrs. Christy will invite the town officials to start the morning out in selectmen’s meeting room for the first 30 minutes. This event is set to begin at 9:00am; there would be 3 groups of students (14 total students) to partake in an organized local government scavenger hunt. Selectmen thought this sounded like a great project.

Tri Town Ambulance:
Randhi Belain reported to the selectmen on the ongoing process to fill the position of Ambulance Chief for the Ti Town area. Mr. Belain reported that they have 8 applicants for the position. They have 3 finalists picked: Brian Donaldson from Nebraska, Tim Morrissey from Connecticut and John Shannon from Vineyard Haven.

Mr. Belain asks that the Selectmen extend the Temporary Acting Chief Paul Wilkins (“Zeke”) for another 30 days.   Mr. Doty recommended extending this temporary appointment for 60 additional days. Mr. Fenner moved to approve the additional 60 days. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes

Mr. Belain also asks the Selectmen to approve wording of the Inter Municipal Agreement. The change would have Selectmen from each town approve spending requests and that it would only have to appear on the Chilmark Annual Town Meeting warrant. The other towns have already approved this wording change. Mr. Mayhew moved to approve the change in the IMA. Mr. Fenner seconded the motion. SO VOTED: 3 Ayes

Middle Line Road Rental Duplex:
The rental units Management Agreement is almost complete. Chuck Hodgkinson has been working with the Dukes County Regional Housing Authority and will have final agreement for Selectmen to review and decide upon at their April 19th meeting.

Construction update: the architect is doing a walk through inspection April 6, 2011. The next MLR meeting with Town officials Construction Managers and Architects is scheduled for April 13, 2011. We should have a clear picture of the project after meeting.

Molly Flender Trust:
The members for the trust so far are: Planning Board representative is Cathy Thompson. Housing Committee representative is Sheila Muldaur. Fin Com representative Sarah Mayhew- Shipway. A Selectmen is needed and also one at large member.

Chilmark Pre-School Fund Raiser:
The Chilmark Pre-School organizers of the fund raiser being held at the Chilmark Community Center April 9, 2011 have asked if the rental fee for the CCC be waived. Mr. Fenner moved to waive fee for the pre-school fund raiser. Mr. Mayhew seconded the motion.
SO VOTED: 3 Ayes

Shellfish Grant:
Shellfish Advisory Chair John Armstrong representing the decision of the committee recommended that the Selectmen approve the request for oyster grant to V. Iacono. The Shellfish Committee also said this should be the final grant allowed at this time. Mr. Mayhew moved to accept this recommendation from the SAC. Mr. Fenner seconded the motion.
SO VOTED: 3 Ayes

Certification as Seasonal Employer:
Mr. Carroll asked that the Selectmen support the decision to clarify with the boards when hiring for position that it is stipulated a seasonal position only. This is to clear up any unemployment benefits checks being issued to seasonal persons.
Mr. Mayhew moved to support that the town of Chilmark has certification as a seasonal employer. Mr. Fenner seconded the motion. SO VOTED: 3 Ayes

8:35 pm. Mr. Fenner moved to adjourn. Mr. Mayhew seconded the motion. SO VOTED: 3 Ayes
Minutes respectfully submitted by Diana DeBlase      Minutes approved 4/19/11

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Chilmark Town Offices: Chilmark Town Offices: 401 Middle Road, P.O. Box 119 02535-0119