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Welcome to the Town of Chilmark, MA
Planning Board Subcommittee Minutes 01/17/2018
Chilmark Planning Board Subcommittee Meeting
Wednesday, January 17, 2018
Present: Janet Weidner, Chair, Joan Malkin, Peter Cook
Not Present:
Staff: Jennifer L. Christy
Meeting called to order at 9AM:
  • Meeting at Menemsha Comfort Station, Discussion:
  • The subcommittee met at the Comfort Station and North side dune and discussed the possible measurements for a VTA bus turnaround.
  • Discussion re Meeting with Conservation Commission on Feb. 7, 2018:
  • Discussion occurred regarding the topics of discussion at the Feb. 7th meeting.
  • Options for North or South VTA bus turnarounds
  • Plantings for visual purposes and to stanch erosion.
  • What are the dimensions needed for a turnaround for the VTA bus?
  • It was determined that the dimensions would not need to be knpwn prior to the meeting due to the fact that the issues for the ConComm are the resource area in general and which extends into the area where at least part of the turnaround will be.
  • Ms. Malkin suggested that if the ConComm were to indicate, on Feb. 7th, that there may be options that could work to place the turnaround of the VTA bus, then the subcommittee or the Town could pursue engineering studies, etc…
  • Mr. Cook mentioned that the discussion could provide a template for future discussions with the ConComm and other town entities about how the Town’s priorities can be aligned into one solution that meets the needs of as many Town priorities as possible.
  • Ms. Weidner suggested that this turnaround of the VTA might be a pilot project since there is a possibility that the Comfort Station may be changed or relocated.
  • Ms. Malkin suggested that the ConComm should just be alerted that the suggested VTA turnaround may be a temporary solution.
  • Mr. Cook suggested that the ConComm be alerted to the fact that the subcommittee is interested in preserving the vast majority of the resource area and to define the resource area, even improve it over time. He mentioned particularly the Shell Lot and the need to define this lot and restrict its encroachment into any more resource area.
  • Brewster Menemsha Public Forum on Friday, Feb. 9, 2018:
  • Ms. Malkin suggested that the forum be advertised in the Calendar sections of the MV Times and the Gazette and that a press release be developed to insert in the papers for the first week of February. Ms. Christy was asked to produce a first draft of the press release.
  • Goal is to improve traffic efficiency and pedestrian safety.
  • The subcommittee approved the blurb written for the newspaper columns sent by Ms. Christy on January 12th, 2018.
  • Board of Selectmen meeting on January 9, 2018:
  • Discussion occurred re how the meeting with the Board of Selectmen progressed.
  • The Menemsha Report Part 2 was received well.
  • The Board of Selectmen plan to discuss the topic at their first meeting in March, March 6th, 2018.
  • Chilmark Master Plan Interim Report re Menemsha, Part 2:
  • Tim Carroll stated he is reviewing the report and determining action areas and entities that should begin to address those action areas. He further stated that he is beginning to meet with these entities.
  • Minutes:
  • January 8, 2018 minutes were reviewed and approved as written.
  • Next Meetings:
  • Zoning Board of Appeals, January 24, 2018, 4PM: ‘Big House Bylaw’ biennial report
  • Conservation Commission Meeting (re bus turnaround at Comfort Station): February 7, 2018, 12:30PM
  • Planning Board meeting, February 9th, 2018, 2:15PM, Chilmark Library
  • Brewster Public Forum, Friday, February 9, 2018, 2:30PM, Chilmark Library
  • Board of Selectmen Meeting, March 6, 2018, 5PM
  • Planning Board Subcommittee, Monday, February 12, 2018, 3PM
  • Planning Board, Monday, February 12, 2018, 4:30PM
  • Action Items for Feb. 9th and Feb. 12th , 2018 Meetings:
  • Determine the extent of all-island services
  • Print out large versions of Mr. Brewster’s sketches.
  • Put into calendar a notice to the community of the February 9, 2018 forum in the newspaper columns in the three weeks leading up the forum.
  • Notify admins and chairs of the upcoming February 9th forum.
  • Create a press release for the Feb. 9th forum to place in the papers in the week before papers.
  • Prepare to discuss P. Cook’s ‘preamble’ at the Monday, Feb. 12th subcommittee meeting.
  • In May, prepare for a possible forum for the summer residents.
  • Documents:
  • Brewster Final Analysis & Recommendations for Menemsha, dated October 30, 2017 with appendix added in December 2017.
Minutes respectfully submitted by Jennifer L. Christy

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Chilmark Town Offices: Chilmark Town Offices: 401 Middle Road, P.O. Box 119 02535-0119