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Welcome to the Town of Chilmark, MA
Human Resource Board Minutes 10/18/16
Human Resources Board of Chilmark
October 18, 2016 APPROVED MINUTES
Present: Jennie Greene, Chair, Steve Lewenberg, Bruce Golden, Steven Flanders, Max McCreery, Jim Malkin, Selectmen’s Representative
Not present: Brian Cioffi, HRBC Staff Representative
Public/ Board or Comm. Members:
Staff: Jennifer Christy, Admin. Asst., Jonathan Klaren, Police Sergeant, David Norton, Fire Chief, Diana DeBlase, Admin. Asst. to the BOS/Receptionist, Tim Carroll, Executive Secretary, Ben Retmeir, Tri Town Chief
Meeting called to order at 7:34PM

  • Minutes:
  • The minutes of October 6, 2016 were reviewed. The minutes were approved as written.
  • Classification & Compensation Study Review:
  • Ms. Greene requested discussion on how the Board would like to proceed.
  • Discussion occurred regarding the Town Administrator versus a Town Manager/Executive Secretary position. It was reiterated that the two are different types of positions and the island has the latter type.
  • Mr. Lewenberg stated that the Board needs to accept the information provided and now needs to engage in analysis of the data.
  • Mr. Golden stated that if the problem is to determine if Chilmark’s positions are paid comparably with other positions on the island then the issue is a math problem. He stated in the case of the Executive Secretary, according to his calculation, it appears the position is paid $13.00/hr. less than the other comparable island positions.
  • Mr. Lewenberg described a way of calculating the data to determine if the positions are paid 10% or more or 10% or less compared with the positions in the other island towns.
  • Mr. Malkin stated that the Board should provide an analysis to the Board of Selectmen, but he stated the BOS would like a recommendation accompanying the analysis.
  • Mr. Lewenberg moved to accept the data in the study as “the best job that the Board could do and that the positions are as comparable as we could find” and move on to the analysis of the data. Mr. McCreery seconded the motion. Mr. Flanders stated there is a real problem with finding comparable positions, but he agrees that the data should now be accepted and that the analysis should be started. Mr. Golden stated that he agrees that the data needs to be accepted to move on to the analysis step, but that the BOS will have a problem with the fact that some positions on island are paid much higher than in Chilmark. It was voted unanimously to accept the motion.
  • Ms. Greene stated that the issue now is whether the Board uses all the six towns in their calculation and whether the Board should determine the median or the mean.
  • Mr. Golden stated that a median is useful when there are many numbers, but is not as useful with a smaller group of numbers. He supported the mean, or average, of the numbers be used in order to determine a useful number. He continued to say that the mean (or average) is a more reliable number.
  • Mr. Lewenberg described his suggested procedure to be used for analysis.
  • Mr. Golden moved to use the procedure. Mr. Lewenberg seconded. The motion was voted unanimously to accept. Mr. Carroll offered to join a member of the Board to produce the data using the method described by Mr. Lewenberg. Mr. Lewenberg agreed to join Mr. Carroll on Friday, October 21, 2016 to process the data and make it ready for analysis on October 27, 2016.
  • Topics not reasonable anticipated by the Chairperson at the time of posting:
  • Next Meetings:
  • October 27, 2016, 1PM
  • Agenda items:
  • Analysis of data organized by Mr. Carroll & Mr. Lewenberg.
  • Continued review of Library dept. position descriptions and grading of positions
  • November 3, 2016, 8AM
  • Agenda items:
  • Review of  COLA information for FY18
  • Grading of position descriptions provided by Library Dept. and/or other departments
  • November 10, 2016, 8AM
  • Agenda items:
  • Position description review and grading

Meeting adjourned at 8:13PM

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Chilmark Town Offices: Chilmark Town Offices: 401 Middle Road, P.O. Box 119 02535-0119