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Welcome to the Town of Chilmark, MA
Conservation Commission Minutes 12/05/12
Present for the Conservation Commission and attending the meeting were:  Pam Goff, Chairman, Sandy Broyard, Vice Chairman, Wesley Cottle, Joan Malkin and Chuck Hodgkinson.  George Sourati and Chris Alley also attended.  Caitlin Jones was absent.

The meeting came to order at 12:30 PM.  The site visit for the day’s agenda was made on November 29.  


EMERGENCY CERTIFICATION GEORGE SOURATI FOR SWB LIMITED PARTNERSHIP; 8 Greenhouse Lane; AP 33-30:  Mr. Sourati summarized the comments raised at the site visit with consultant Greg Berman from the Woods Hole Sea Grant.  Chuck H. distributed copies of Mr. Berman’s written report.  Mr. Sourati reviewed a current survey as requested by the Commission that included the location and elevations for a proposed beach nourishment plan that would add cobble stones “river rock” to match the shape and size of the existing rocks at the foot of the coastal bank.  He proposed adding enough rocks that would build up the base by adding 3.5 feet in height and proceed approximately six feet away from the bank and toward the ocean and then slope down to sand over an additional 7 feet of beach and rock.  It will be 140 long and the end of the stones will be approximately 40 feet from the observed mean high tide mark.  The survey indicated the bank is between 8 and 9 feet above sea level at its current base.  The additional rocks will build it to a height of between 11 and 12 feet above sea level.  The eastern end of the additional rocks will end about 12 feet from the east lot line and continue to the western lot line.

Mr. Sourati’s site plan also indicated coir logs would be placed at the base and sediment of 50 % loam and 50 % sand will be filled on top of the coir logs to establish a slope for beach grass planting.  No tiles will be placed below the rocks to allow for heavy equipment access and future maintenance.  He added the work will be done with a front loader and a bob cat and take between 3-4 days to complete.  The Commission asked if the access route to the beach can be moved further to the east to reduce damage.           Mr. Sourati agreed and said some grading may be needed to create a level path for the equipment.  He said all damaged vegetation will be re planted.  Chuck H. read an email from abutter Peter Darling for the record.  Mr. Sourati agreed to repair any damage made to Greenhouse Lane caused by this project.  

After much discussion a motion was made to issue the Emergency Certification with the following conditions:  1. The vegetation will be mowed, the root systems left in place and wooden planks placed on top to try and minimize damage to the existing vegetation.        2.  Matting will be placed over the damaged areas and areas that are re-vegetated to minimize erosion until the root systems are established.  3.  The Conservation Agent shall be contacted before work begins to hold an on-site conference with the contractor(s) to review the plan.  4.  The Commission reserves the right for periodic follow up site visits to see how the bank stabilization is performing and to ensure it is not performing as a revetment with side erosion up and down drift.  5.  If it is determined the solution is not performing as planned the Commission will require mitigation and an appropriate exit plan for this approach to correct the performance flaws or any excessive erosion up and down tide.  6.  A formal Notice of Intent for this work shall be filed within 45 days – by January 21, 2013.  The motion was seconded and unanimously approved with four in favor.  Mr. Sourati will provide the start and end dates that reflect the special extensions granted by the DEP for Hurricane Sandy emergency repairs.

DISCUSSION CHRIS ALLEY FOR MOSES/BELL SE 12 – 654; 11 East Lane; Map 32 Lot 72:  Mr. Alley summarized the original plan that was issued an Order of Conditions in June 2012.  He explained that the owner abandoned this plan and is selling the property.  The buyer would like to obtain all the required building permits for a new house design that is in the preliminary stages of development before December 31, 2012.   There were a lot of questions about the preliminary plan that could not be answered.  The Commission thought the changes were significant as presented and offered several suggestions for consideration.  Mr. Alley asked for time to present more detailed plans on December 19th to see if the Commission’s concerns about significant grade changes, retaining walls and a landscape plan can be adequately addressed.  The Commission agreed to add this to its       December 19th agenda for discussion.

It also decided to break up the site visits for the December 19th meeting into two sessions – one on December 11 @ 12:30 pm with the remainder taking place on December 18 @ 12:30 PM.


The November 14 and November 28, 2012 meeting minutes were reviewed and approved as presented by consensus.

The FY 2014 budget was reviewed and unanimously approved as presented.

With no further business to conduct the meeting adjourned at 2:10 PM.
Respectfully submitted by Chuck Hodgkinson, C.A.S.

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